Available Jobs in Mombasa for Secretary (October 2025)

Available jobs in Mombasa for secretary (October 2025) according to our findings is steady across several sectors including logistics and shipping, hospitality, county government, non-governmental organisations, manufacturing and private services.

Latest News on Secretary Jobs in Mombasa

Without any doubt, secretarial and administrative jobs are being advertised daily as of October 2025 with effort made by several industries including port and logistics, hospitality and tourism businesses, county government departments, and international NGOs.

Most employers or companies often go for candidates who combine clerical proficiency with basic financial or HR administration skills. Hybrid knowledge, for example reception duties plus basic payroll support increases the chances of getting employed.

Furthermore, these jobs can be found on the national job boards, professional networks and county government career portals. Many roles are full-time on site; a smaller number of positions offer hybrid or part-time arrangements, particularly in NGO or consultancy settings.

Employers and Job Platforms

Locating available secretary jobs in Mombasa is quite easy today as you can check adverts and company careers pages from a combination of private employers and public institutions.

Job platforms and boards: BrighterMonday, Digger Jobs, Fuzu, MyJobMag, Careerjet, LinkedIn.
Public sector: Mombasa County Public Service Board and other county departments.
NGOs and social services: national offices and local branches (for example national children’s services and community organisations).
Private employers: shipping and logistics firms, clearing and forwarding agents, manufacturing companies, hospitality groups and medium-sized corporate offices.
Agencies: Zaytuna Group, SOS Children’s Villages Kenya, Abso Holdings FZE, and other local firms and service providers.

Use these company names as search filters on job sites and set filters for “secretary”, “administrative assistant”, “office secretary”, and “receptionist” roles.

Job Titles and Salary Range

While you might be in search for secretarial jobs, here are the titles you should look after:

Secretary
Administrative Secretary / Administrative Assistant
Office Secretary / Office Administrator
Executive Secretary / Personal Assistant (to senior managers)
Receptionist-Secretary

For the salary ranges, it varies depending on the employer scale, responsibilities and experience. Typically, entry level / junior secretarial roles: KES 20,000 – 35,000 per month.

KES 30,000 – 60,000 per month for Mid-level administrative/secretary roles (2–5 years’ experience). KES 60,000 – 150,000+ depending on responsibility and employer for Senior or specialist secretarial roles (executive PA, statutory board secretary).

Qualifications and Required Skills

1. Education

Certificate or diploma in secretarial studies, business administration, commerce, or a relevant degree for higher-level roles. KCSE minimum grades are specified in some listings; degrees are preferred for senior posts.

2. Experience

A minimum of 1–5 years for standard secretarial roles; 5+ years for executive or public sector secretaries. You must be knowledgeable with time management, record management and stakeholder coordination is valued.

3. Computer skills

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) with the ability to prepare reports, spreadsheets and presentations, and basic data entry and document management systems.

4. Administrative knowledge

Filing systems, diary management, travel booking, invoicing basics, simple payroll or accounting support are all needed. You must also be familiar with statutory deductions (NHIF, NSSF) and KRA procedures are an advantage for corporate roles.

5. Communication and interpersonal skills

Clear written and verbal English, professionalism in reception duties, telephone etiquette and confidentiality.

6. Additional Requirements

Good typing speed, accuracy, attention to detail, and the ability to manage multiple tasks under deadlines.

Application Documents

What do you really need in your application documents? To stand out among other applicants, your application must be organized as outlined below:

1. CV structure: Contact details, professional summary (2–3 lines), competencies (MS Office, correspondence, diary management), work experience, achievements, education, certifications, and referees.

2. Job title: Use the job title and related phrases found in the advert (for example: “secretary”, “administrative assistant”, “office secretary”) to pass automated filters.

3. Cover letter: Keep it formal, one page, and focus on how your skills meet the specific job requirements. Mention immediate availability and willingness to work on site in Mombasa if required.

4. Supporting documents: Certified copies of academic certificates, ID, KRA PIN if requested, and letters of recommendation where available.

How to Apply for Secretarial Jobs in Mombasa

Set job alerts on job platforms we shared earlier using filters: location to be Mombasa; job title keywords to secretary, administrative assistant, receptionist.
Follow employer pages on LinkedIn and company career pages including Mombasa County Public Service Board.
Visit HR desks at hotels, clearing agents and corporate offices in Mombasa’s logistic zones; attend local recruitment fairs or industry events.
Adjust your CV and cover letter to match the job advert and show relevant achievements.
Administrative roles are often filled quickly, so once seen one, submit complete applications within the advert deadline.

How to Prepare for Interview Sessions

Firstly, expect a short test in Microsoft Word/Excel or a typing assessment. For questions such as “Describe how you would handle confidential information?” answer with a clear example, “How do you prioritise tasks when multiple managers request assistance?” give a structured example of assessment, communication and follow-up.

Lastly, be prepared to describe your approach to recording accurate minutes and action points. While on it, show how professional and punctual you are, communicate clearly with a positive tone, and display a service oriented attitude.

Important Information

We urge that you consider these information important to avoid getting scammed:

Never pay application fees as legitimate employers do not ask for money to process applications or issue job offers.
If a job posting is poorly worded, promises unusually high pay for minimal qualifications, or pressures you to pay for training upfront, treat it with caution.
Prefer written offers on company letterhead and confirm vacancies through official company pages or recognised job platforms.

Conclusion

Available secretary jobs in Mombasa (October 2025) are easily accessible to organised, digitally literate candidates who present clear, detailed applications.

Look at platforms such as BrighterMonday, Digger Jobs, Fuzu, MyJobMag, Careerjet and LinkedIn, monitor the Mombasa County Public Service Board for public sector openings, and go for employers within shipping, hospitality and NGO sectors.

Available Jobs in Mombasa for Secretary (October 2025)

Latest News on Secretary Jobs in Mombasa

Employers and Job Platforms

Job Titles and Salary Range